SAP Enterprise Licensing Strategy

Organizations are constantly changing and this poses major challenges and opportunities for SAP licensing

Enterprise licensing strategy stages

• Review contract and entitlement

  By reviewing your SAP master agreement and support maintenance contract(s) – including annual invoices and order forms – we can produce a bill of material (BOM) to outline your terms of software use, entitlements and associated metrics. This will also include a total cost of ownership summary.

• Create effective licensing position

  By comparing your licensing entitlement with measured software use we can create an Effective Licensing Position (ELP) and determine any potential compliancy concerns and surplus software assets.

• Document target model

  We analyse the target SAP landscape and new organizational structure, including future SAP product requirements and licensing costs for named-user licenses, packages, databases and cloud subscriptions.

• Perform gap analysis

  The gap analysis compares the as-is state, ‘what we have and use’, with the to-be state, ‘what we need’. This includes quantifying surplus software and any potential compliance concerns.

• Develop negotiation strategy

  When negotiating it is important to first define your BATNA (best alternative to a negotiated agreement) and ZOPA (zone of possible agreement) to clarify the best and least acceptable outcomes to your organization. The negotiation may include terminating existing SAP agreements, migrating to alternative licensing models or purchasing SAP software and services that reflect your target outcome. We include cost models for each option.

Key benefits

• Optimization

  Achieve the most efficient and cost-effective contract and licensing solution for your business.